Developer of the DAM Pro Filename Creator
*** Take the complexity out of your Document Management *** Simple folders and structured filenames is all you'll ever need!
Introducing DAMPro Filename Creator.
Document management while a simple concept, in reality can be a nightmare to control.In a world increasingly dependent on electronic information, a document management system is an essential part of life. With cloud services for central depositories of information so easy to set up, there is no reason not to have one. The two biggest issues are: 1. The system complexity. 2. The ease of retrieval of information. The ability to retrieve information quickly and easily, is the most important thing in document management, and the easiest way to do this is through structured file naming regimes. Although this method is the easiest and most efficient form of electronic file management, up until now, there hasn't been a way to design a structured naming system that can be saved, reused over and over again and can be disseminated to others for use to create a consistent structure throughout your home or business.
With DAM Pro Filename Creator, you can finally take control of your electronic life, and structure your file management to its simplest and most efficient form.Simple folders and structured filenames are all you need.
See the video below for an overview of the application.​
​*** Simple Document Management ***
Making the decision to implement a document management system into your home or business has its pros and cons: The Pros - Control your documents, follow the flow of information, tracking and auditing, information protection, central depository.The Cons - Too complex, low adoption rates, long implementation and training times. Complex CRM's, specialised containment systems and applications (none of which provide a complete solution), or complex folder structures that ultimately make no sense cause more issues than they solve. You need a system that is easy to use and understand, one that people will adopt without resistance or changing how they work day to day. The answer is; Simple folders and structured filenames. Once implemented, retrieval is as simple as a few known keywords typed into any index search window. Simple and easy!
Go from this!
To this!
Complex folder structures only confuse us and slow us down.What made sense yesterday, does not today. But when all the relevant information you need is in a structured filename, folders become redundant.Lose the folders, and remove the confusion.
And when you have a naming application that can mirror your folder structure. Things just become a whole lot easier.
Just share the folders on your cloud service, name your files with the application and put them away.To find your information is now easy because you know how the files are named. If for some reason you forget, look at the application to remind you of the structure.We all know "Simple is best", and with the Filename Creator application, you can make it a reality. ​
*** The Filename Creator ***
Being able to create consistent filenames is the Jewel in the crown when it comes to document management.The application will transform the way you name, file and especially retrieve your electronic documents.
What is does:The application mimics your filing structure to alleviate any confusion as to what file goes where. The folders in your system are represented by the Categories in the application.
Processing a file is as simple as selecting a Category from the folder location you want for your file. Then select a Subcategory (Subcategories are simply different file types that are found in the Category folder).Each Subcategory will have a naming Template.
Using the selected Subcategory template (created from a combination of lists of information from the List Manager section), create your structured filename. Hit Preview, then Rename your file or Copy it ready to Paste wherever you require.
It's that simple!!This is just the tip of the iceberg when it comes to the powerful features of the application.For a full list of features, see the Feature List page.​Checkout the official Landing Page or Contact Us to request a fully functional trial version
*** Outlook Plugin ***
In addition to the main application, we have added a plugin for Outlook so you can use the power of the filename creator without leaving the Outlook interface.We spend most of our time in Oulook and it is here where we create and circulate the majority of our information.However, this information coming in and out of our Outlook is stuck in the personal profile of our email and not in our filing system. If this information is not in a central location then it is not being used efficiently and is vulnerable to loss, and in the case of a company, not freely available to all for reference.
​The plugin integrates seemlessly into the Outlook ribbon ready for use.
Incoming Emails:With the plugin, you can process all of your incoming emails directly from Outlook and into your filing system quickly and easily.It gives you three options for processing your new filename with the email in question.1. Save Email - Saves the email into your system without altering the Subject line in Outlook.2. Save Email and Modify in Outlook - Saves the email into your system and also changes the Subject line in Outlook.3. Rename in Outlook Only - Changes the name in Outlook ready for saving into your system later.
Outgoing Emails:Whether they're New emails, Replies or Forwards, use the plugin to create Subject headings in line with your structured file naming system.Open the plugin, structure your Subject line and then "Add to Subject". It's that easy!!
And there it is!
Finally, an application that will enable you to get all of the information that is vunerable inside a personal email profile into your filing system easily and quickly. In addition, if you don't want to save your emails into your system as an email file (.msg), no worries, we also give you the ability to save your emails in PDF with the attachments embedded in the output PDF in their native format. Save an Excel spreadsheet as an attachment. When you open it from the PDF, it will automatically open in Excel.​
In addition to the above, we can also show you a couple of simple tweeks in Outlook that in conjunction with our application and system, will clean up forever your Outlook, and help you to know at a moments glance what you need to pay attention to, and even more importantly, what you no longer have to pay attention to.
*** 6 Steps to True Document Management ***
The following 6 step process is an example of how you can take all the confusion out of your document management, forever eliminating the two biggest questions of "What file should go where?", and "Where did I put that!?" 1. Create a simple folder structure.2. Create a new database in the Filename Creator application.3. Enter the folder structure into the application as your Categories.4. Create Subcategories for the different file types in the head category folders.5. Create lists of information types you want in your filenames.6. Using your lists of information, combine them in any way to create filename templates for your different file types. And there you have it, a powerful and simple system that will change your world. See the video and also below for a visual representation in the application of the 6 steps above.
Step 1 - Create a simple folder structure (remember to keep it simple).​
Step 2 - Create a new database in the Filename Creator application.
Step 3 - Enter the folder structure into the application as your Categories.​
Step 4 - Create Subcategories for the different file types in the head category folders.

Step 5 - Create lists of information types you want in your filenames.

Step 6 - Using your lists of information, combine them in any way to create filename templates for your different file types.

And that's it! You now have the basis for the simplest and most powerful document management system ever. Enjoy!

This is just an an example on how you can use DAM Pro Filename Creator to simplify your document management. The flexibility and underlying siplicity of the application is customisable to your particular situation and is only restricted by your imagination.
At DAM Project Solutions, we have developed an elegantly simple complete document managemet system built around the Filename Creator application in conjunction with a few other simple concepts to enable you to take control of your electronic life. Contact Us here!